주요업무
• About the Role:
The Facilities Manager will assist the Facility Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies. The Assistant Facilities Manager is also required to provide hospitality support to business and administrative support to the team.
What You’ll Do:
Client/Stakeholder Management
• Provide superior customer service to meet client’s expectations
• Able to manage oversea client directly for daily operations
Procurement & Vendor Management
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Assist in the procurement of vendors and services as required
Finance Management
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Manage the budget, ensure the report submitted to the client or the financial director timely and accurately.
• Guide the team to pay for suppliers, and ensure that all aspects of the work are carried out according to the specified financial schedule
• Submit the billing to stakeholder in time to ensure that all works are in accordance with the contract and receive the payment from client
• Submit other relevant financial reports on a regular basis, such as the difference analysis between the monthly budget and the actual cost, the budget forecast in the next financial period, etc
Health & Safety Management
• Conduct regular audits to ensure safety procedures on site are in place and working
• Assist in carrying out safety procedures when needed
Site Operations Management
• Assist in the implementation of Industry Best Practice operations
• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
• Seek ways to constantly reduce costs and improve operational standards
• Maintain premises in neat and good working condition at all time
• Coordinate with pantry assistant to ensure that pantry, stationary and janitorial items are always in stock
Risk Management
• Assist in the implementation and management of property risk management program
• Support the implementation and monitoring of disaster recovering and business continuity plans
• Follow established escalation procedures and incident reporting procedures
• Adhere to CBRE’s code of conduct by ensuring compliance with the firm’s guidelines, procedures and strategies